Privacy Statement
INPEX recognises and respects your privacy and this statement outlines our obligations to you in respect of how we manage your Personal Information.
We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth). The APPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information. A copy of the APPs may be obtained from the website of the Office of the Australian Information Commissioner at https://www.oaic.gov.au.
This Statement describes how the INPEX Australia companies deal with the personal information of all individuals that interact with us, including but not limited to employees or representatives of our suppliers and/or contractors, joint venture participants, industry association representatives, visitors to and users of our website, visitors to our Australian offices or work sites, customers, community participants, stakeholders and job applicants.
Our internal Privacy Policy and Managing Private Information Standard details information about how we collect and process personal information, as well as the rights of INPEX employees (including certain embedded personnel including Contractor Alliance or JV secondees) in relation to the personal information held by INPEX.
What is Personal Information
Personal Information is information that identifies an individual. Examples of Personal Information we collect include contact information such as names, email addresses and phone numbers, recruitment information such as CVs, qualifications and background check data including results from police check, and identification information such as name and date of birth.
What is Sensitive Personal Information
Sensitive Personal Information includes information about an individual’s racial or ethnic origin, membership of a professional body, criminal record or health information.
We may collect Sensitive Personal Information from job applicants and about personnel who are contracted to work for us that is relevant to managing that work engagement (such as health or medical information, criminal history checks, or about racial or ethnic origin), providing the person has provided their explicit consent to how that information will be used.
How we collect Personal Information
Personal Information (including in some situations, Sensitive Personal Information) is principally obtained directly from the relevant person, such as when a job applicant supplies their details through our online recruitment system or when a member of the public makes an inquiry through the Contact Form available on our website.
In some circumstances we may be provided with Personal Information indirectly, such as by third party service providers. For example, onboarding and/or mobilisation of contractor workforce individual(s) via our Contractor Portal to complete a scope of work, when we receive a professional reference, or the results of a competency or pre-employment test through a service provider.
Why we collect and use Personal Information
We use your Personal Information only for our legitimate business interests and to comply with regulatory obligations.
These interests include facilitating our internal operations, maintaining proper business records, arranging pre-employment appointments, organising Company facilitated travel, and authenticating worker and visitor access to worksite locations, networks and systems.
For job applicants, we collect Personal Information via our online recruitment system for the primary purpose of considering applications for employment with INPEX, including any test or assessment (including medical tests) that might be required as part of employment at INPEX.
We may also use Personal Information for secondary purposes closely related to the primary purpose, in circumstances where such use or disclosure would reasonably be expected.
If we are unable to collect or hold Personal Information for these business purposes, it may affect our ability to perform necessary functions.
When we collect Personal Information, we will, where appropriate and where possible, explain why we are collecting the information and how we plan to use it.
We will also seek individual express consent to use certain types of Personal Information for other purposes, and where we do so, that consent may be withdrawn.
Disclosure of your Personal Information
We may disclose Personal Information to third parties in the following circumstances:
- where you are reasonably likely to have been aware, or made aware, that your Personal Information is usually passed to other parties (for example, to our insurers, to a professional association or registration body that has a proper interest in such disclosure, or to our approved agents or contractors)
- where you have consented to the disclosure
- where the disclosure is required or authorised by or under law
- to lessen or prevent a serious threat to life, health or safety, or to act in relation to suspected unlawful activity or serious misconduct.
Cross-border disclosure
For some personnel engaged by INPEX to perform services, INPEX discloses Personal Information to certain approved overseas-based third party service providers engaged for the purposes of INPEX data management, which is currently undertaken on behalf of INPEX in Manila, Bangalore and Delhi. The commitments in this Statement apply to those disclosures.
Third party information you provide
You may be requested to provide Personal Information about other people, for example, your referees or authorised representatives. If so, you must inform those individuals that you are giving their Personal Information to us and that this Privacy Statement governs the collection, use, disclosure and storage of that information and obtain their consent.
Government related identifiers
A government related identifier of an individual is one that has been assigned by a government agency or authority, or their agent, or a contracted service provider for a government contract acting in that capacity. Examples include Tax File Numbers or Medicare numbers.
INPEX does not use government related identifiers as a means of identifying the Personal Information we collect.
Security of Personal Information
Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
Any external third party system (on-premise or cloud service technology) utilised by the Company has been assessed for compliance with the Company’s Information Management security policy and commitment in managing Personal and Sensitive Information.
Keeping your Personal Information
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information.
Visitors to our Perth Office who have signed in using the iLobby system will have their personal information and photos automatically deleted after a period of 93 days.
For job applicants who have applied directly online for a position with INPEX but have not been successful in being shortlisted and interviewed for a role, your online application and all uploaded attachments will be auto-purged after a period of five (5) years from the last update to your candidate profile, unless you advise us that you wish for this information to be deleted at an earlier date.
Access to your Personal Information
You may access the Personal Information we hold about you and to update and/or correct it you think the information is inaccurate, out-of-date, incomplete, irrelevant or misleading by contacting the INPEX Privacy Officer.
All requests for access to personal information will be managed by the Privacy Officer as soon as reasonably practicable. We will comply with applicable laws and endeavour to process your request within thirty (30) days after receiving such notice.
Maintaining the quality of your Personal Information
It is an important to us that your Personal Information is correct. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records.
If we have shared your Personal Information with third parties, we will notify them about the rectification unless this is impossible or involves disproportionate effort. You may also request details of the third parties to whom we have disclosed the inaccurate or incomplete personal information.
Enquiries and complaints
We invite you to first contact us with any concerns or queries you may have with respect to your privacy.
Requests to access your Personal Information can be made by contacting the INPEX Privacy Officer in any of the following ways:
- Email: [email protected]
- By phone (Australia) +61 9213 6000, between 8.00 am and 4.00 pm AWST Monday to Friday
- By sending a letter to:
The Privacy Officer
INPEX Australia Pty Ltd
Level 22, 100 St Georges Terrace
Perth WA 6000
Any requests to access Personal Information will be responded to within thirty (30) days. If we cannot accept your request to access, modify or delete any Personal Information, you will be advised in writing our reasons for this.
If you are not completely satisfied with the handling of your concern or query, you may contact the Australian privacy regulator at the Office of the Australian Information Commissioner via https://www.oaic.gov.au
Updates to this Statement
This Privacy Statement will be updated to reflect changes in applicable laws or according to our privacy compliance practices. The latest version of this Statement will be available online through the INPEX website.
Privacy Statement last updated 21 February 2024.